Submission Guidelines

Submitting an Article Online

To submit an article online, and to check the status of your submission, you need to have an account with the journal.

Don't have an account? Register here.

Start Submission

Article Types

Research

Research articles describe the outcomes and application of unpublished original research. These should make a substantial contribution to knowledge and understanding in the subject matter and should, if applicable, be supported by relevant figures and tabulated data. Research articles should be no more than 6,000 words in length.

This section is peer reviewed.

Practice

Practice articles describe the reflected experience gained by practitioners. These should make a substantial contribution to knowledge and understanding in the subject matter and should, if applicable, be supported by relevant figures and tabulated date. Practice articles should be no more than 6,000 words in length.

This section is peer reviewed.

Author Guidelines

Submissions should be made electronically through this website. Once submitted, the author can track the submission and communicate with the editors via the online journal management system.

Please ensure that you consider the following guidelines when preparing your manuscript. Failure to do so may delay the processing of your submission.

Once a submission has been completed, the submitting author is able to fully track the status of the paper and complete requested revisions via their online profile.

All word limits include referencing and citation.

 

Structure

Title page
To ensure blind peer review, please only list the title and abstract on the submitted manuscript file.

The names of all authors, affiliations, contact details, biography (optional) and the corresponding author details must be completed online as part of the submission process.

Author names should include a first name and a family name. First names cannot include only initials.

  • J. Bloggs is not preferred. The full name, Joe Bloggs is required (this will enhance the 'findability' of your publication)

The affiliation should ideally include ‘Department, Institution, City, Country’, however only the Institution and Country are mandatory.

Abstract
Research articles must have the main text prefaced by an abstract of no more than 250 words summarising the main arguments and conclusions of the article. This must have the heading ‘Abstract’ and be easily identified from the start of the main text.

A list of up to six key words may be placed below the abstract.

The Abstract and Keywords should also be added to the metadata when making the initial online submission.

Please include translated summaries (Abstract/Zusammenfassung/Résumé, max. 500 characters) with the key words/Schlagworte/Mots-clés at the end of your paper:

  • In German and French, if the main article is written in English
  • In English and German, if the main article is written in French
  • In French and English, if the main article is written in German

Main text
The body of the submission should be structured in a logical and easy to follow manner. A clear introduction section should be given that allows non-specialists in the subject an understanding of the publication and a background of the issue(s) involved. Methods, results, discussion and conclusion sections may then follow to clearly detail the information and research being presented.

Up to three level headings may be present and must be clearly identifiable using different font sizes, bold or italics. We suggest using Headings 1, 2 and 3 in MS-Word’s ‘Style’ section.

Supplementary Files (optional)
Any supplementary/additional files that should link to the main publication must be listed, with a corresponding number, title and option description. Ideally the supplementary files are also cited in the main text.

e.g. Supplementary file 1: Appendix. Scientific data related to the experiments.

Note: additional files will not be typeset so must be provided in their final form. They will be assigned a DOI and linked to from the publication.

Reproducibility

If data, structured methods or code used in the research project have been made openly available, a statement should be added to inform the reader how/where to access these files. This should include the repository location and the DOI linking to it. Read our reproducibility guide for more information on best practice and maximising the impact of your open data.

If data used in the research project has not been made available, a statement confirming this should be added, along with reasoning why.

The journal's data policy is available on the Editorial Policies page.

Ethics and consent (if applicable)
Where applicable, studies must have been approved by an appropriate ethics committee and the authors should include a statement within the article text detailing this approval, including the name of the ethics committee and reference number of the approval.

Acknowledgements (optional)
Any acknowledgements must be headed and in a separate paragraph, placed after the main text but before the reference list.

Funding Information (optional)
Should the research have received a funding grant then the grant provider and grant number should be detailed. 

Competing interests
If any of the authors have any competing interests then these must be declared. A short paragraph should be placed before the references.

Authors' contributions (optional)
A sentence or a short paragraph detailing the roles that each author held to contribute to the authorship of the submission.

References
All references cited within the submission must be listed at the end of the main text file.

 

Permissions

The author is responsible for obtaining all permissions required prior to submission of the manuscript. Permission and owner details should be mentioned for all third-party content included in the submission or used in the research.

If a method or tool is introduced in the study, including software, questionnaires, and scales, the license this is available under and any requirement for permission for use should be stated. If an existing method or tool is used in the research, it is the author's responsibility to check the license and obtain the necessary permissions. Statements confirming that permission was granted should be included in the Materials and Methods section.

 

Language & Text

Capitalisation (for submissions in English)
For the submission title:

Capitalise all nouns, pronouns, adjectives, verbs, adverbs and subordinate conjunctions (i.e. as, because, although). Use lowercase for all articles, coordinate conjunctions and prepositions.

  • Slip-Sliding on a Yellow Brick Road: Stabilization Efforts in Afghanistan

Headings within the main text:

First level headings in the text should follow the same rule as the main title.

For lower-level subheadings, only capitalise first letter and proper nouns.

Headings should be under 75 characters.

Spelling

Submissions must be made in English, German or French. In case of English submissions, authors are welcome to use American or British spellings as long as they are used consistently throughout the whole of the submission. In case of German or French submissions, authors should use the Swiss spellings.

When referring to proper nouns and normal institutional titles, the official, original spelling must be used.

Grammar

For English language submissions, American or English grammar rules may be used as long as they are used consistently and match the spelling format (see above). For German or French submissions authors should use the Swiss grammar.

Font
The font used should be commonly available and in an easily readable size. This may be changed during the typesetting process.

Underlined text should be avoided whenever possible.

Bold or italicised text to emphasise a point are permitted, although should be restricted to minimal occurrences to maximise their efficiency.

Lists
Use bullet points to denote a list without hierarchy or order of value. If the list indicates a specific sequence then a numbered list must be used.

Lists should be used sparingly to maximise their impact.

Quotation marks
Use single quotation marks except for quotes within another speech, in which case double quotation marks are used.

Quotations that are longer than three lines in length must be in an indented paragraph separate from the main text.

The standard, non-italicised font must be used for all quotes.

It must be clear from the text and/or citation where the quote is sourced. If quoting from material that is under copyright then permission will need to be obtained from the copyright holder.

Acronyms & Abbreviations
With abbreviations, the crucial goal is to ensure that the reader – particularly one who may not be fully familiar with the topic or context being addressed – is able to follow along. Spell out almost all acronyms on first use, indicating the acronym in parentheses immediately thereafter. Use the acronym for all subsequent references.

  • Research completed by the World Health Organization (WHO) shows …

A number of abbreviations are so common that they do not require the full text on the first instance. Examples of these can be found here.

Abbreviations should usually be in capital letters without full stops.

  • USA, not U.S.A

Common examples from Latin origin do not follow this rule and should be lower case and can include full stops.

  • e.g., i.e., etc.

Use of footnotes/endnotes
Use endnotes rather than footnotes (we refer to these as ‘Notes’ in the online publication). These will appear at the end of the main text, before ‘References’.

All notes should be used only where crucial clarifying information needs to be conveyed.

Avoid using notes for purposes of referencing, with in-text citations used instead. If in-text citations cannot be used, a source can be cited as part of a note.

Please insert the endnote marker after the end punctuation.

 

Data & Symbols

Symbols
Symbols are permitted within the main text and datasets as long as they are commonly in use or have explanatory definition on their first usage.

Hyphenation, em and en dashes
There is no set rule on the use of hyphenation between words, as long as they are consistently used.

Em dashes should be used sparingly. If they are present, they should denote emphasis, change of thought or interruption to the main sentence and can replace commas, parentheses, colons or semicolons.

  • The president’s niece—daughter of his younger brother—caused a media scandal when…

En dashes can be used to replace ‘to’ when indicating a range. No space should surround the dash.

  • 10-25 years
  • pp. 10-65

Numbers
For numbers zero to nine please spell the whole words. Please use figures for numbers 10 or higher.

We are happy for authors to use either words or figures to represent large whole figures (i.e. one million or 1,000,000) as long as the usage is consistent throughout the text.

If the sentence includes a series of numbers then figures must be used in each instance.

  • Artefacts were found at depths of 5, 9, and 29 cm.

If the number appears as part of a dataset, in conjunction with a symbol or as part of a table then the figure must be used.

  • This study confirmed that 5% of…

If a sentence starts with a number it must be spelt, or the sentence should be re-written so that it no longer starts with the number.

  • Fifteen examples were found to exist…
  • The result showed that 15 examples existed…

Do not use a comma for a decimal place.

  • 2.43 NOT 2,43

Numbers that are less than zero must have ‘0’ precede the decimal point.

  • 0.24 NOT .24

Units of measurement
Symbols following a figure to denote a unit of measurement must be taken from the latest SI brochure. See http://www.bipm.org/utils/common/pdf/si_brochure_8_en.pdf for the full brochure.

Formula
Formulae must be proofed carefully by the author. Editors will not edit formulae. If special software has been used to create formulae, the way it is laid out is the way they will appear in the publication.

 

Figures & Tables

Figures
Figures, including graphs and diagrams, must be professionally and clearly presented. If a figure is not easy to understand or does not appear to be of a suitable quality, the editor may ask to re-render or omit it.

All figures must be cited within the main text, in consecutive order using Arabic numerals (e.g. Figure 1, Figure 2, etc.).

Each figure must have an accompanying descriptive main title. This should clearly and concisely summarise the content and/or use of the figure image. A short additional figure legend is optional to offer a further description.

  • Figure 1: 1685 map of London.
  • Figure 1: 1685 map of London. Note the addition of St Paul’s Cathedral, absent from earlier maps.

Figure titles and legends should be placed within the text document, either after the paragraph of their first citation, or as a list after the references.

The source of the image should be included, along with any relevant copyright information and a statement of authorisation (if needed).

  • Figure 1: Firemen try to free workers buried under piles of concrete and metal girders. Photo: Claude-Michel Masson. Reproduced with permission of the photographer.

If your figure file includes text then please present the font as Ariel, Helvetica, or Verdana. This will mean that it matches the typeset text.

NOTE: All figures must be uploaded separately as supplementary files during the submission process, if possible in colour and at a resolution of at least 300dpi. Each file should not be more than 20MB. Standard formats accepted are: JPG, TIFF, GIF, PNG, EPS. For line drawings, please provide the original vector file (e.g. .ai, or .eps).

Tables
Tables must be created using a word processor's table function, not tabbed text.

Tables should be included in the manuscript. The final layout will place the tables as close to their first citation as possible.

All tables must be cited within the main text, numbered with Arabic numerals in consecutive order (e.g. Table 1, Table 2, etc.).

Each table must have an accompanying descriptive title. This should clearly and concisely summarise the content and/or use of the table. A short additional table legend is optional to offer a further description of the table. The table title and legend should be placed underneath the table.

Tables should not include:

  • Rotated text
  • Colour to denote meaning (it will not display the same on all devices)
  • Images
  • Vertical or diagonal lines
  • Multiple parts (e.g. ‘Table 1a’ and ‘Table 1b’). These should either be merged into one table, or separated into ‘Table 1’ and ‘Table 2’.

NOTE: If there are more columns than can fit on a single page, then the table will be placed horizontally on the page. If it still can't fit horizontally on a page, the table will be broken into two.

 

References

In-text citations
Every use of information from other sources must be cited in the text so that it is clear that external material has been used.

If the author is already mentioned in the main text then the year should follow the name within parenthesis.

  • Both Jones (2013) and Brown (2010) showed that …

If the author name is not mentioned in the main text then the surname and year should be inserted, in parenthesis, after the relevant text. Multiple citations should be separated by semi-colon and follow alphabetical order.

  • The statistics clearly show this to be untrue (Brown 2010; Jones 2013).

If three or fewer authors are cited from the same citation then all should be listed. If four or more authors are part of the citation then ‘et al.’ should follow the first author name.

  • (Jones, Smith & Brown 2008)
  • (Jones et al. 2008)

If citations are used from the same author and the same year, then a lowercase letter, starting from ‘a’, should be placed after the year.

  • (Jones 2013a; Jones 2013b)

If specific pages are being cited then the page number should follow the year, after a colon.

  • (Brown 2004: 65; Jones 2013: 143)

For publications authored and published by organisations, use the short form of the organisation’s name or its acronym in lieu of the full name.

  • (ICRC 2000) NOT (International Committee of Red Cross and Red Crescent Societies 2000)

Please do not include URLs in parenthetical citations, but rather cite the author or page title and include all details, including the URL, in the reference list.


Reference list

All citations must be listed at the end of the text file, in alphabetical order of authors’ surnames.

All reading materials should be included in ‘References’ – works which have not been cited within the main text, but which the author wishes to share with the reader, must be cited as additional information in endnotes explaining the relevance of the work. This will ensure that all works within the reference list are cited within the text.

NOTE: If multiple works by the same author are being listed, please re-type the author’s name out for each entry, rather than using a long dash.

NOTE: DOIs should be included for all reference entries, where possible.


Reference format

This journal uses the APA system – see below for examples of how to format:

  • Books:

Author, A. A. (year). Title of work. Location: Publisher. DOI: http://dx.doi.org/xx.xxxxxxxx

Leaver, B. L., Ehrman, M., & Shekhtman, B. (2005). Achieving success in second language acquisition. Cambridge: Cambridge University Press. DOI: http://dx.doi.org/10.1017/CBO9780511610431

  • Chapter within books:

Author, A. A., & Author, B. B. (year). Title of chapter or entry. In A. Editor, B. Editor, & C. Editor (Eds.), Title of book (pp. xxx-xxx). Location: Publisher. DOI: http://dx.doi.org/xx.xxxxxxxx

Jacobs, G. M., & Hall, S. (2002). Implementing cooperative learning. In J. C. Richards  & W. A. Renandya (Eds.), Methodology in language teaching: An anthology of current practice (pp. 52-58). DOI: http://dx.doi.org/10.1017/CBO9780511667190.009

  •  Journal articles:

Author, A. A., Author, B. B., & Author, C. C. (year). Article title. Journal Title, volume number(issue number), page numbers. DOI: http://dx.doi.org/xx.xxxxxxxx

Radford, M. (2001). Aesthetic and religious awareness among pupils: Similarities and differences. British Journal of Music Education, 18(2), 151-159. DOI: http://dx.doi.org/10.1017/s0265051701000249

NOTE: Please include DOIs for all journal articles where possible.

  • Newspaper articles (online):

Author, A. (year, date). Article title. Newspaper. Retrieved from www.URL

McMahon, S. (2010, July 19). Fund new Victorian era. Herald Sun.  Retrieved from http://www.heraldsun.com.au/

  • Newspaper articles (print):

Author, A. (year, date). Article title. Newspaper. pp. page number

Parker, K. (2008, December 3). Plea for languages. Koori Mail, pp. 19-20

  • Conference papers:

Author, A. (year, month). Title. Paper presented at Conference title, Location, Country.

Liu, C., Wu, D., Fan, J., & Nauta, M. M. (2008, November).  Does job complexity predict job strains? Paper presented at the 8th Biannual Conference of the European Academy of Occupational Health Psychology, Valencia, Spain.

  • Organisational publications/Grey literature:

Organisation. (year). Title. Series/publication number. Retrieved from (if online)

World Bank. (2008). Textbooks and school library provision in secondary education in Sub-Saharan Africa (World Bank Working Paper No. 126. Africa Human Development Series). Retrieved from EBL database.

  • Theses and dissertations:

Author, A. A. (year). Thesis title (Doctoral dissertation, Institution, location). DOI: http://dx.doi.org/xx.xxxxxxxx

Murray, B. P. (2008). Prior knowledge, two teaching approaches for metacognition: Main idea and summarization strategies in reading (Doctoral dissertation, Fordham University, New York)

  • Webpages / PDFs:

Author, A. A. (year). Title of work. Retrieved month day, year, from source.

Australian Institute of Health and Welfare. (2011). Australia's health 2004. Retrieved from http://www.aihw.gov.au/publications/index.cfm/title/10014

Submission Preparation Checklist

  1. The submission has not been previously published, in part of in whole, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  2. Any third-party-owned materials used have been identified with appropriate credit lines, and permission obtained from the copyright holder for all formats of the journal.
  3. All authors qualify as authors, as per the authorship guidelines, and have given permission to be listed on the submitted paper.
  4. Tables are all cited in the main text and are included within the text document.
  5. Figures are all cited in the main text and are uploaded as supplementary files. Figures/images have a resolution of at least 150dpi (300dpi or above preferred). The files are in one of the following formats: JPG, TIFF, GIF, PNG, EPS (to maximise quality, the original source file is preferred).
  6. All patients included within case reports or other article types in which an individual or a group of individuals can be identified have signed consent forms, or had had their guardian do so, giving permission to publish the submitted content under a CC-BY licence.
  7. Research has been approved by an appropriate ethics committee, with the name of the committee and reference number of approval included within the submitted file.
  8. The corresponding author is submitting an ORCID identifier in their author data and co-authors have been recommended to also provide an ORCID, as per the journal policy.
  9. The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal. Every effort has been made to ensure that author names are removed from the manuscript.

Copyright Notice

Authors who publish with this journal agree to the following terms (if a submission is rejected or withdrawn prior to publication, all rights return to the author(s)):

  1. Authors retain copyright and grant the journal right of first publication with the work simultaneously licensed under a Creative Commons Attribution License that allows others to share the work with an acknowledgement of the work's authorship and initial publication in this journal.
  2. Authors are able to enter into separate, additional contractual arrangements for the non-exclusive distribution of the journal's published version of the work (e.g., post it to an institutional repository or publish it in a book), with an acknowledgement of its initial publication in this journal.
  3. Authors are permitted and encouraged to post their work online (e.g., in institutional repositories or on their website) prior to and during the submission process, as it can lead to productive exchanges, as well as earlier and greater citation of published work (See The Effect of Open Access).

Submitting to the journal implicitly confirms that all named authors and rights holders have agreed to the above terms of publication. It is the submitting author's responsibility to ensure all authors and relevant institutional bodies have given their agreement at the point of submission.

Note: some institutions require authors to seek written approval in relation to the terms of publication. Should this be required, authors can request a separate licence agreement document from the editorial team (e.g. authors who are Crown employees).

Privacy Statement

The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.

Publication Fees

All Article Publication Charges (APCs) are currently being paid for by the Swiss Society of Administrative Sciences, supported by the Swiss Academy of Humanities and Social Sciences (SAHS). This means that no payment will be requested from the author.

The APC covers all publication costs including editorial process, web hosting, indexing, marketing, archiving, DOI registration and ensures that all of the content is fully open access.